A contract is REQUIRED whenever your organization hires and pays performers, service providers, or for the use of facilities off-campus. A student or advisor should NEVER SIGN ANY KIND OF CONTRACT. Such arrangements are a legal obligation between the business or performer and Northeastern University. This may even be applicable if no money is being exchanged.

Student organizations are encouraged to hire Pretty Polly Productions, a local talent buying and concert/event production company, if they are planning a large-scale event with contracted performers on or off campus. Pretty Polly has been working with Northeastern student organizations and the Center for Student Involvement for many years and is an invaluable resource when navigating the offer, contracting, and event production processes.

The use of Pretty Polly Productions is required whenever a student organization is working with a talent agency to contract an external performer. Examples of talent agencies include, but are not limited to:

• • Wasserman
  • WME
  • United Talent Agency
  • Ground Control Touring
  • TBA Agency
  • Spectrum Talent Management
  • Warner Talent Agency
  • IAG Talent

For information about pricing and services, please contact Pretty Polly at team@prettypollyproductions.com.

1. Confirm your group’s funding
2. Confirm the event/service date and location
3. Submit an Event Request Form on Engage

All pre-contract forms should be submitted on NU Engage at least 6 WEEKS PRIOR to an event or service date. 

You can use the calculator below to identify the deadline for any particular date.

In order to submit a pre-contract form on NU Engage, you will need an invoice or quote, the billing name and contact information for the vendor, and the vendor’s agreement (if applicable). Instructions on how to submit a pre-contract form can be found here.  

Some services may also require a Certificate of Insurance depending on the type, price, and scope of services. If you have questions about insurance requirements for your organization’s event, please reach out to NUCSIContracts@northeastern.edu.  

All contracted payments are processed after services are rendered via Purchase Order. All contracted vendors are required to have up-to-date supplier profiles in Intellibuy, the Northeastern contracting platform. New vendors will be prompted to complete a supplier registration before a contract can be executed or payment can be made. For additional information about supplier registrations in Intellibuy, please reference the Northeastern Finance Website.