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CONTRACTS

A contract is REQUIRED whenever your organization hires and pays performers, service providers, or hosts an event off-campus. A Student or Advisor should NEVER SIGN ANY KIND CONTRACT. Such arrangements are a legal obligation between the business or performer and Northeastern University. This may even be applicable if no money is being exchanged.

Why Do We Contract?

  • To protect your organization and Northeastern University by determining who is legally and rightfully responsible.
  • To ensure you are getting what is being paid for and that vendors are clear what you are providing.
  • To guarantee payment to the vendors.

Contact NUCSIContracts@northeastern.edu for questions related to the contract process.

Contracting Examples

PERFORMER/SPEAKER

Comedian, Speaker, Musician/Band, Speaker, etc…

SERVICE PROVIDER

Catering, Equipment Rental, Carnival Game, AV Rental, Workshop Facilitator, DJ, Transportation, Photographer, Videographer, Arranger, Sound Engineer, etc…

OFF-CAMPUS FACILITY

Boat/Cruise Ship, Bar, Hotel, Conference Center, Retreat Site

STREAMING RIGHTS

Movies, TV shows, Documentaries, etc…

                 Contract Workflow

The Contract Timeline starts when the Organization completes and submits the Pre Contract Form on Engage. There are a lot of steps in completing a contract.  The following is for a better understanding as to why the Pre-Contract Form is required to be submitted at least 6 weeks prior to the event.

  1. Student organization meets with their Program Manager to discuss an upcoming event, confirm funding, confirm space, and discuss necessary paperwork.
  2. Student organization completes and submits a Pre Contract Form in Engage.

*Pre-Contract forms should be submitted 4-6 weeks prior to an event. Prefer 6 weeks out

  1. CSI Office Operations Manager generates a contract based on the corresponding Pre-Contract Form
  2. Contract is sent to a CSI Director or designee for review and approval
  3. CSI Director or designee sends contract to the University’s Office of the General Counsel (OGC) for review and approval

*OGC requires, at minimum, 2 weeks for review and approval of an agreement. 

  1. Contract is sent to the University’s Finance & Administration department for signature
  2. Contract is returned to CSI with NU signature
  3. Contract is sent to vendor with NU signature by CSI
  4. Contract is returned to CSI by vendor with vendor signature
  5. Contract is deemed fully executed by CSI.
    The Fully Executed Contract must be completed by the event date!

Payment

Northeastern University will pay the contract following the conclusion of the event, and in all cases within 45 days following the conclusion of the event after receipt of invoice.

Note: Northeastern University may require off-campus facilities to show their Certificate of Insurance. Make sure you met with your Program Manager to discuss the insurance requirements.